All data, processes and costs of your fleet in one place. All administrative and accounting information about the vehicle fleet in one system. Save time and energy. Automate laborious processes. Thanks to Vaiap, you will automatically settle costs and generate account files. Vaiap will save your team up to 90% of the monthly time needed for administration compared to other systems available on the market. Automatic protocol generation and full history of archival vehicle return/ View the status of your fleet for a specific day. Who used a specific car – the dates from/to. History of all traffic tickets. Management of claim reporting and settlement process. Control of expenditures and coverage of the current budget. Database of contracts and suppliers, with a full history of cooperation. A quick overview of all incurred costs. Building, fixed asset, and other equipment management. Full management of phones, contracts and cost settlement. Management of services and tire replacement. Two-way synchronization between all data and telematics. No more manual duplication of repetitive activities. You can easily define “If This Then That” actions and triggers, and the system will automatically start processes when specific scenarios occur. Vaiap can (among other things): generate documents automatically, allocate costs according to different criteria, send notifications, communicate with external systems and modify data. Automatically generate a protocol with the necessary information. Automatically generate protocols and send the necessary instructions. Automate the process of shared-car booking. Automatically share regulations and collect required consents. Automatically indicate dates and service locations. Automatically generate responses when a ticket is issued. Send vehicle inspection reminders and car service addresses automatically. Automatically account costs after importing invoices by following established rules. No more manual cost accounting and the need to switch between several systems. Vaiap allocates all fleet costs in a few seconds based on contract data, product codes and car usage history. After collecting all of the data, it generates account files. You can easily build dashboards based on any aggregated data available in the system to create your dream fleet administrator panel. Finally, you can assign other team members access to selected dashboards. There are no two identically managed fleets. This is why Vaiap allows you to modify the structure of stored data or a previously defined process at any point in time. Thanks to this, you always have a tailor-made system. Not everything is easy to read in table format. Using Vaiap, you can dynamically switch between table, kanban, calendar and map views. The perfect view for daily work with all information regarding the fleet. Perfect view if you want to quickly view data, e.g. by status or category. Managing a fleet means dealing with a lot of important dates. The calendar view will help you keep track of all of them. The map view will allow you to view all address data stored in the system. Cooperate with your whole team and increase fleet management efficiency. Vaiap allows you to give permissions to other team members with flexibility and to share responsibilities between users. Vaiap has a built-in task manager for every team member. The system will remind you about upcoming or overdue tasks. Tasks can be linked to specific vehicles, suppliers, users, costs or they can be independent. Vaiap does not require installation – it is available using the browser. You can securely access data from anywhere, so remote or field work will not be a problem. You can use a laptop, a computer or a tablet. Thanks to direct integration with the Ecologic system, it will be possible for you to provide drivers with a mobile application with which they will be able to, among other things, reserve pull cars, settle their private ride information, remotely pick up and return cars, view fleet policy document, the user manual or fuel card pin. You will use Vaiap not only for fleet management. Thanks to its flexibility you can quickly and easily build any application for your needs, or choose one of the ready-made sets of modules available for free in the Marketplace section. Project management Learn about all the possibilities offered by the system. Fill out the form and one of our employees will contact you to and present a personalised demo. Intelligent online fleet management system
All
fleet dataProcess
automationGeneral and costs accounting
Save 90% of your time spent on administration.
Electronic protocols
handed over.Fleet status history
User history
Traffic tickets
Traffic damage
Budget management
Suppliers management
Cost history
Fixed assets
Mobile phones
Tires, repairs and services
Telematics data
Automation of processes and tasks
Car return/handing
Handing/return of equipment
Vehicle booking
Employee onboarding
Tire replacement
Traffic tickets
Vehicle inspection
Cost accounting
Automatic cost accounting
Would you like to know more?
Dashboard
generator
Unlimited
flexibility
Dynamic
views
Table view
Kanban view
Calendar view
Map view
Cooperation with team members
Universal task
manager
Access from any location
Mobile application
Mobile fleet assistant for employees
Not just a car fleet
Warehouse management
Real estate management
Production management
Recruitment Management
And many more…
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